Details at a glance
- On-site location
- Full-Time Schedule (40 hours)
- 4-Year Degree Required
- Master’s Degree preferred
JAZZ HOUSE KiDS stands at a pivotal moment, marked by substantial growth, expanding impact, and exciting developments across our organization. From the launch of a new site in lower Manhattan in collaboration with Trinity Church NYC to record-breaking arts education programming growth in Montclair, to producing the largest free jazz festival in the region, we are advancing our mission to build community leaders and global citizens through jazz.
The expansion of our headquarters into the exciting new JAZZ HOUSE Arts + Education Center in New Jersey, set to open in fall 2025, couldn’t come at a better time. We are fortunate to experience incredible enthusiasm and dedication from artists, our donors, students, families, and the broader community—support we cherish and never take for granted. Moreover, our work is more vital than ever offering a roadmap for what leading with purpose to foster unison in learning and harmony in community looks like.
Position Summary:
The role of Arts Associate with JAZZ HOUSE KiDS is a critical role that supports the administration of the music education programs and initiatives, including student enrollment, scheduling, and maintenance of educational materials. In this role you will provide logistical support for all programs and special events. This position requires a collaborative spirit, excellent organizational skills and strong communication skills. The position reports to the Associate Director of Jazz and the Associate Director of the In-School programs. The ideal candidate will have a passion for Jazz.
Reporting:
This position reports to the Associate Director of Jazz and the Associate Director of the In-School programs.
Responsibilities
Arts Department Program Support
- Support the administration of music education programs and initiatives, including student enrollment, scheduling, and maintenance of educational materials and support of special events
- Support the planning and execution of student performances, including in- school performances, such as student concerts, masterclasses, and school-based performances
- Support maintenance of Asana projects + Excel/Google sheets trackers
- Support budget tracking and financial reporting as needed
- Assist with administrative tasks, document preparation and distribution, and survey administration
- Schedule interdepartmental meetings, gather agenda from four Departments/Directors, send out email invites and attend meetings to act as scribe.
- Summarize meeting notes: identify key decisions, open items and action items, and share with the attendees
- Other duties as assigned
In-Schools Program Support
- Assist in the planning, coordination, and implementation of in-school music education programs, workshops, and performances
- Support the logistics of program delivery, including scheduling, program materials and calendars
- Collaborate with the In Schools team to ensure program goals are achieved
Qualifications:
Education and Experience
- Bachelor’s Degree required
- Master’s Degree or equivalent on the job experience
- Experience with music equipment, logistics and an understanding of how to set up an ensemble for a performance
- Experience with music administration is a plus
Skills, Knowledge & Expertise
- Minimum of one year of non-profit work experience in a supporting role, ideally in an administrative capacity preferred
- Ability to work independently and as part of a team
- Strong communication skills
- Advanced computer skills, spreadsheets, Word, Excel, PowerPoint and Google Suite
- Excellent time management, organization, problem-solving and research skills with a strong attention to detail
- Ability to manage competing priorities effectively and work with tight deadlines
- Occasionally required to work a flexible schedule including evenings, holidays, and weekends
- Successful completion of a national background check
Personal Characteristics
- Passionate advocate for the value of arts education and youth development
- Positive attitude, showing concern for people and community, and interest in working with diverse communities
- Possess an appreciation for jazz and be an advocate of the arts
- Demonstrate self-confidence, common sense, and excellent listening skills
- Embrace the mission and core values of JAZZ HOUSE KiDS
- Value a diverse and inclusive team
- Persuasive and articulate communicator who is able to connect with a broad spectrum of people in a meaningful way
About JAZZ HOUSE KiDS:
JAZZ HOUSE KiDS has been swinging doors open for 22 years, and our emerging musicians are soloing and singing their way to greatness. We use America’s original musical art form to stimulate students’ creative self-expression, personal growth and collective engagement. JAZZ HOUSE KiDS does whatever it takes to build tomorrow’s community leaders and global citizens through jazz and keep our promise to serve all students regardless of their financial circumstances.
How to Apply:
Qualified candidates should email a cover letter, resume and writing samples to employment@jazzhousekids.org. Please include Arts Associate in the subject line. No phone calls, please.
Salary/benefits commensurate with experience. References may be requested.
JAZZ HOUSE KiDS is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you need assistance or an accommodation due to a disability, please let us know.
